Procurement with the arithmetic done
Vendor bids scored on evidence, POs and invoices matched automatically, and anomalies flagged before payment — not found at audit.
The problem
Vendor bids are compared by eye across formats. Invoices are matched against POs and delivery notes line by line. Duplicates, price creep, and inflated entries hide in the volume.
How it works
- 01
Score
Bids evaluated against historical performance, pricing trends, and delivery records — with the reasoning visible.
- 02
Match
Automated three-way matching of PO, goods received note, and invoice.
- 03
Flag
Duplicates, mismatches, and unusual entries flagged for review with the discrepancy stated.
- 04
Route
Clean invoices flow into your approval workflow; exceptions go to people.
What you get
- Evidence-based vendor bid scoring
- Automated three-way match of PO, GRN, and invoice
- Duplicate and anomaly detection before payment
- Data-driven vendor onboarding and evaluation
- Full audit trail on every match and exception
reduction in invoice processing time, as the engagement target
Engagement target, measured with you in a proof of concept.
Part of Mynd Docs and Mynd Flow, on the FreshMynds Platform.
Common questions
- Does this replace SAP MM or our procurement module?
- No — it works on top of it. Your ERP remains the system of record; the platform does the reading, matching, and flagging your team does by hand today.
- What counts as an anomaly?
- Duplicated invoices, quantity or price mismatches against the PO, unusual price movement against history, and vendor-level patterns. Thresholds are yours to set.
- Can it help with vendor development programs?
- Yes. Vendor scoring builds a performance history that makes onboarding and periodic evaluation data-driven rather than anecdotal.
Related use cases
See it on your documents
A 45-minute demo, ideally on two or three documents you send us in advance. No slides you have not asked for.